LEGAL NOTICE

Elkhart Truth – Publish Friday, May 16, and Friday, May 23, 2025

Notice to Bidders

Town Council of the Town of Bristol, Indiana will receive sealed bids for the following project:

Call 2025-1 Community Crossings Project

Sealed bids shall be delivered or forwarded by registered mail to:

Town Clerk Treasurer

Bristol Town Hall

303 E Vistula St

Bristol, IN 46507

Sealed bids are invited and shall be received in possession by Town of Bristol; Attn: Town of Bristol 2025-1 Community Crossings Project c/o Cathy Antonelli, Clerk-Treasurer at 303 E Vistula St, Bristol, IN 46507 during local government business hours of 8:00 am to 4:00 pm (EDT) from Friday, May 16, 2025 up until noon, 12:00 pm (EDT) Thursday, June 5, 2025.  Bids received by the Town by the noon, 12:00 pm (EDT) Thursday, June 5, 2025 Deadline will be opened, read aloud at the Town Council Meeting scheduled at 7:00 pm (EDT) at the Bristol Town Hall, 303 E Vistula St, Bristol, IN 46507 on Thursday, June 5, 2025.  Bids received after the Deadline to be returned unopened.  After bid opening, the Town Council will take all bids under advisement and refer them to the Town Engineer for review & tabulation.

The Contract Documents will be shared electronically at no cost via Egnyte file sharing system.  Following request for the Contract Documents by the bidder, Town Engineer will provide appropriate file sharing permissions to view and download documents.  Bidders may request access to the Contract Documents from randerson@jpr1source.com.

Hard copies of the Contract Documents are available for public inspection at the Bristol Town Hall during normal weekday business hours.  Neither the Town of Bristol nor its Engineer will be responsible for partial sets of documents obtained from any other source.

The Town of Bristol Call 2025-1 Community Crossings Project includes: Asphalt Reconstruction, Concrete Approaches, Storm Water Structure Improvements, Concrete Curb and Gutter, Concrete Sidewalk, Pavement Markings & Appurtenances at Portions of Elkhart Street, and Saint Joseph Street.

Work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the Project.  The Contractor shall submit an itemized bid for approximate quantities and components of labor and materials to complete the contract.  Bid shall be upon standard bid sheet used by the Owner, and said sheet must contain an authorized signature of the Contractor, or the bid of the Contractor may, at the discretion of the Owner, be rejected and declared invalid.  Bid shall be accompanied by a non-collusion affidavit per the statutes of Indiana.  Bids shall be included in a sealed envelope, bearing the title of the Project, name, and address of bidder.

Each bid shall be accompanied by a certified check or acceptable bid bond made payable to the Owner in a sum of not less than ten percent (10%) of the total amount of the bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification for him to do so within ten (10) days of said notification.

Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, executed by an acceptable surety company, will be required of the Contractor at the execution of contract.  Bond to be in the amount of 100% of the Contract Price and must be in full force, effective throughout the term of the Construction Contract plus a period of twelve (12) months from date of substantial completion.  Liquidated damages in the amount of five hundred dollars ($500.00) per day of delayed or unsatisfactory completion of the Contract, beyond the agreed upon completion date, shall be paid by the Contractor to the Owner pursuant to terms and conditions of the written contract ultimately entered into by the successful bidder and Owner.

The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or make such combination of bids as may seem desirable, and to waive any and all informalities in bidding.  Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified may be rejected.  No bids may be withdrawn after the scheduled closing time for receipt of bids for at least sixty (60) days.

A conditional or qualified Bid will not be accepted.  Award will be made to the lowest, responsible and responsive bidder.  The lowest responsive and responsible bidder shall be determined by the Owner. 

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction shall apply to the Project throughout.

Bids shall be properly and completely executed on bid forms included in the Specifications.  Bids shall include all information requested by current Indiana Form 96.  Under Section III of Form 96, the Bidder shall submit a financial statement.  Bidder shall also submit a statement of experience, proposed plan or plans for performing the public work, equipment the Bidder has available for the performance of the public work on forms prescribed by the State Board of Accounts.  Owner may make such investigations as deemed necessary to determine ability of Bidder to perform the work and Bidder shall furnish to Owner all such information and data for this purpose as Owner may request.  Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

Each Bidder is responsible for inspecting the Project sites and for reading and being thoroughly familiar with the Contract Documents and Specifications.  Failure or omission of any bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid. 

Owner is exempt from all federal, state, and local taxes, and will not be responsible for any taxes levied on the Bidders as a result of any contract award.

A bid, proposal or quotation submitted by a trust (as defined in IC 30-4-1-1(a)) must identify each Beneficiary of the trust and each Settler empowered to revoke or modify the trust.

The Owner will award contract to the lowest “responsive” and “responsible” bidder.  The Owner reserves the right to waive informalities or irregularities, and to reject any and all bids or portions thereof. 

The awarded Contractor shall be required to provide information as to the owners of the Contractor and certify required information to comply with State law and Owner policy on anti-nepotism requirements.

Town of Bristol

Jeff Beachy, Town Council President